Accountant

Position Title: Accountant

Department: Finance Office

Advertised Pay: mid $50,000's

Campus Location: Washburn University

Application Deadline:  Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by: August 7, 2025.

Position Summary: The Accountant is responsible for a variety of accounting duties within the Finance and Business Office, including cash reconciliation, general ledger maintenance, accounts payable, and tax reporting. Responsibilities may vary based on departmental needs and the employee's qualifications and experience. Cross-training is provided to ensure operational flexibility and support.

Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of over 5,500 undergraduate, graduate, and law students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation. In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For® program.

Essential Functions:
Cash Accounting, Reconciliation, and Treasury
• Reconcile monthly bank statements, investigate discrepancies, and ensure accurate balances.
• Monitor outstanding checks, communicate with payees, and process replacements as per policy.
• Reconcile clearing and receivable accounts monthly.
• File unclaimed property reports as required.

Cash Accounting, Reconciliation, and Treasury
• Reconcile monthly bank statements, investigate discrepancies, and ensure accurate balances.
• Monitor outstanding checks, communicate with payees, and process replacements as per policy.
• Reconcile clearing and receivable accounts monthly.
• File unclaimed property reports as required.

General Accounting, Journal Entries, and Reconciliations
• Perform monthly reconciliations for various general ledger accounts; process adjusting entries.
• Review and post journal entries for daily cash activity and internal reports.
• Analyze monthly procurement card (P-Card) transactions and ensure proper posting.
• Prepare recurring journal entries, including internal transfers and interfund reimbursements.
• Coordinate financial transactions and billing between the University and the Foundation.
• Support compliance with university policies and regulatory standards.
• Prepare insurance allocation entries and documentation for premium payments.

Tax Form Preparation (1042 and 1099)
• Prepare and analyze year-end 1099 forms (NEC and MISC); address vendor inquiries.
• Compile and file Form 1042 for non-resident aliens; assist recipients with understanding tax obligations.

Accounts Payable
• Process accounts payable entries, currently using Concur software.

Additional and Rotational Duties (Based on Need and Experience)
• Ensure proper accounting of capital and equipment project expenditures.
• Assist in establishing fund and organization codes in university systems.
• Prepare capital asset workpapers for external audit.

Capital Asset Accounting (Backup Support)
• Monitor spending on capital/equipment projects and report financial concerns.
• Analyze and record capital asset purchases in the Banner system.
• Run year-end depreciation processes and support tagging/inventorying of assets.

General Expectations
• Provide backup support to other accountants.
• Perform additional job-related duties as assigned or as appropriate.
• Maintain flexibility to adapt to changing responsibilities and departmental needs.

Required Qualifications:
• Bachelor’s degree in accounting, finance, economics, business administration or a closely related field.
• Proven knowledge of business and accounting policies, processes, and procedures.
• Experience using Excel and Word software.
• Demonstrated effective organizational skills and attention to detail.
• Effective communication skills with the ability to build and maintain professional working relationships.

Preferred Qualifications:
• Bachelor's degree in accounting or business administration.
• Accounting work experience or internship.

Exempt, Full-time, Mon-Fri,    
Background Check Required