Office Coordinator

Position Title: Office Coordinator

Department: Information Technology Services

Advertised Pay: Base $18.17/hour potential for a higher entry rate commensurate with experience

Campus Location: Washburn University

The screening committee will review all eligible applications submitted by November 29, 2024

Position Summary: Washburn University is a student-centered public institution with a diverse population. Washburn is a 2024 best college to work for, according to the Great Colleges to Work For® program. Located in the heart of Topeka, we are proud to be a cornerstone of the community. Our mission is to provide opportunities for our students to realize their full potential; we can’t do it without our dedicated faculty and staff. Join us at Washburn, and you will be part of a long tradition of excellence.

Washburn employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation.

The Office Coordinator for Information Technology Services is responsible for providing administrative support and office reception for the unit. Typically performs duties which consist of office management, schedule coordination, research, and a variety of other tasks in order to assist the unit, division leadership and other staff while delivering exemplary customer service to all who contact the office.

Essential Functions:
• Responsible for providing exemplary customer service to all who contact the department’s office.
• Supports the position’s supervisor and unit’s leadership through records coordination and control, information gathering, budget control, invoice payment, and office workflow.
• Effectively manages office processes and assists in the completion of forms etc., for the execution of processes to complete necessary tasks as required.
• Assists with budget accountability and controls, inventory control, purchasing, invoicing, and other special assignments as assigned.
• Collects, compiles, and prepares reports and/or materials for division leadership concerning departmental budgets, statistical data, historical information, and other specialized information as requested.
• Coordinates schedules with internal and external individuals, groups, and assets on behalf of the department.
• Drafts, edits, processes, and handles communications for the ITS leadership team as requested.
• Completes and/or processes administrative forms and procedures on behalf of ITS leadership.
• Apprises ITS leadership of pending circumstances and/or events and maintains effective communication with department leadership.
• Tracks information on purchase requests and payments to ensure prompt payment.
• Performs additional job-related duties as assigned or as appropriate.

Required Qualifications:
• Bachelor's degree or a combination of post-secondary education and additional administrative support experience equivalent to a degree.
• Demonstrated effective communication, interpersonal, organizational, and time management skills.
• Microsoft Office experience with a focus on Excel and Outlook.

Preferred Qualifications:
• Three years of admin support experience.
• Experience in a technology environment.
• Proven ability to manage shared calendars and/or resources.
• Working understanding of Higher Education business and operations.

Special Instructions to Applicants:
The interview process may require completing a skills assessment to determine the candidate’s proficiency in the software and skills needed to perform the position's essential functions. If additional testing is required, the information will be provided to selected candidates during the interview process.

Full-time, Hourly    
Background Check Required