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Administrative Specialist


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Administrative Specialist

  • WIT-Administration
  • Staff Full-time

Position Title: Administrative Specialist

Department: Washburn Tech East Administration

Advertised Pay: $13.25/hour with the potential to start at a higher rate commensurate with experience

Location: Washburn Tech East

The screening committee will review all eligible applications submitted by December 23, 2022

Position Summary:

The Administrative Specialist for Washburn Tech East performs a wide variety of administrative, fiscal, planning activities, and provides student, instructor and staff support requiring advanced/specialized knowledge and skills particular to Washburn Tech East.

Essential Functions:

  • Greet and assist staff, students and visitors that call, email or visit the Welcome Center.
  • Respond to questions (regarding admission status, student records, Title IV eligibility, financial aid disbursement, cost of attendance, tuition billing, payment processes, etc.) from prospective/current students in the initial application stages for admission and enrollment.
  • Assist students with completing and submitting various forms.
  • Create and revise materials as policies and procedures change.
  • Explain and guide students through the verification requirements established by Dept. of Education to determine Financial Aid eligibility and repayment requirements/options.
  • Advise students of the financial implications/charges on their student accounts as they consider adjusting their enrollment status.
  • Maintain accurate and current database and record keeping system for the Adult Education Program.
  • Develop and maintain a system to track costs and generate billings.
  • Help conduct TABE testing, Digital Literacy and other testing as needed.
  • Participate in professional development opportunities and attend meetings, training sessions, etc.
  • Perform additional job related duties as assigned or as appropriate.

Required Qualifications:
High school diploma, GED, or equivalent. One year of full-time equivalent work experience or relevant education or a combination of relevant education and experience equal to one year of full-time work experience.
Proficient in Microsoft Office. Effective interpersonal skills. Demonstrated problem solving, organization and prioritization skills. Ability to work efficiently and effectively in a fast-paced environment. Ability to communicate clearly and concisely with tact and diplomacy verbally and in writing. Proven ability to work effectively in a team environment. Ability to interpret and apply policies, regulations and procedures.

Preferred Qualifications:
Bachelor’s degree.
Work experience in post-secondary student services or administrative support. Working knowledge of TABE testing. Bi-lingual in Spanish. Knowledge of University policies, services, procedures and/or software systems.


Full time, Hourly, Mon-Fri, 7:30am - 4:30pm   
Background Check Required

Washburn is an EOE and is dedicated to providing a student-centered and teaching-focused academic and work environment. We seek candidates who are committed to Washburn’s efforts to create a campus climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented and/or marginalized in higher education.

Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Washburn University is committed to providing reasonable accommodations to applicants for employment. If you are an applicant who needs a reasonable accommodation to participate in the application or interview process, please email or call 785-670-1538 at least five (5) business days in advance of the date you need the requested accommodation.


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